How to Sync Gmail Contacts With Outlook in Just a Few Simple Steps?

  • February 11, 2022
  • Gmail

Most of us have our contacts saved on Google, well, this is because then the contacts are available in all of the Google services and can be managed through any device where the account is signed-in. Hence, in case you lose the original device, the contacts will automatically sync to the new device when you sign in. 

But do you know what will be more secure and convenient? To have a this-party integration for the synchronization of your contacts. And what will be the appropriate platform for that? Microsoft Outlook. Although Microsoft Outlook is a paid email client, it has so much to offer that despite having Gmail for free, people are shifting to it. But this way, your contacts will move freely in two-way directions. Plus this will make the fight changes in the apps and will keep on updating both of them without you even noticing. Outlook is best known for syncing the right data between the apps. Plus, let’s admit, MS outlook is so much more professional. And despite being a professional site, it has a very simple and clean UI. 

Even after having so many features and a simple interface, there are several issues that people face while syncing their Gmail account with Outlook

This is why I have made this guide to help you, here you will get all the details about how to sync your Gmail Contacts with Outlook. So let’s get started, but first, let’s learn something about the alliance of syncing your contacts with Outlook. 

There are three types of alliances of syncing your contacts with Outlook:

  • Import Gmail contacts to Outlook– Google contacts will stay the same and won’t sync with the Outlook ones. 
  • Import Outlook contacts to Gmail– Outlook contacts will stay the same and won’t sync with the Gmail ones. 
  • Sync both of the two sources– both of them updated. 

Now, let’s learn how to sync your Gmail contact with Outlook.

Here, I have made a list of steps you can follow to sync your Gmail contacts with Outlook.

How to Sync Gmail Contacts with Outlook?

Below are the steps you can use to sync your Gmail contact with Outlook:

Step 1: Export Contacts from Gmail

  • Log in to your Google account and click on the Google apps icon in the top right corner.
  • Select Contacts from the apps. 
Click on Google apps and select Contacts
  • You will see all of your Google contacts on your screen.
  • Select the contacts you want to sync or export to your Outlook account. 
  • Click on the Export option.
Click on Export
  • After that, as the format option, choose the CSV file format.
 Click on Outlook CSV
  • Select the location you want to export your contacts to browse and click on Export.
  • There you go, all of your Gmail contacts will be exported into Google CSV file format. 

Step 2: Make Gmail Outlook Compatible 

This one is the major step while syncing Gmail contacts to Outlook. Most of the time Gmail contacts won’t sync with Outlook due to the incompatibility of contacts. Therefore, it is mandatory to make the exported Google CSV contacts compatible. Here’s how to do it:

  • On your Windows device, download and launch the CSV contacts to vCard converter. 
CSV to vCrad converter
Note: Mac users are advised to use the Mac CSV contacts converter for the same. 
  • Click on the browse button and add the contact CSV you exported before from Gmail to proceed with the process. 
  • Next, preview the Google contacts to check if the contacts exported to CSV are well-formatted or not. (If not, then open the same file in MS Excel and format it there).
Launch vCard converter
  • Once the contacts are well-formatted, click next
  • After that, map all the CSV contact fields with the vCard.
  • Once done with mapping, click on Next
  • Select vCard v3.0 or v4.0 and select create a single vCard for all contacts and allow to import empty email addresses option. 
  • Browse for a destination location and click Convert

After that, all the Gmail contacts will start to convert into vCard format, and you are almost there to sync your Gmail contacts with Outlook. 

Step 3: Import Google Contacts to Outlook

The final step would be to import your Google contacts to your Outlook account. Here’s how to do it:

  • Launch the MS Outlook on your device and click on File.
  • In the file option, you will see the open & export option, click on it. 
  • There, click on import/export
Click on open & export and import/export 
  • Select Import from another program or file and then select the contacts folder. 
  • Locate the converted vCard file from your device and select open

And when you are done, all of your selected Gmail contacts will be synced to your Outlook account without any issue. 

Sometimes what happens is people keep on trying to sync their Gmail contact with their Outlook account and even after following the right steps, they come up with the complaint that the contacts are not showing on their Outlook account. Do you know why this keeps on happening? Let’s find out. 

Why Gmail Contacts are Not Showing On Outlook?

There are two methods of syncing Gmail contacts with Outlook. The first one is configuring your Gmail account to your MS Outlook account and the second one is to import or export contacts directly. 

The first one is a quite complicated process as it requires many aspects to follow like security type, expertise over porting numbers, etc. plus, most users don’t want to configure their Gmail account to their MS account because of some security reasons too. 

Hence, most of the users prefer to directly import or export contacts, but here also they end up with the issue of their Gmail contacts not syncing with Outlook. The reason behind this is that their Gmail contacts are not compatible with the Outlook CSV or vCard. 

So let’s see what’s the right way of syncing Gmail contacts with Outlook.

Syncing Gmail contacts with Outlook is something that eventually we all are going to do, then why not do it now? No doubt we have been using Gmail for quite a long time now and also use it as our primary emailing and managing service but Microsoft Outlook being so advanced and professional has won the race. This is why it is becoming more and more important to learn how to sync Gmail account and contacts with Outlook. 


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