How to Properly Email Your Teacher

Updated on July 28, 2021 | by Evan Chase

Messages are one of the most popular ways of communication in the digital era. They are used when you need to communicate with someone or ask a question but don’t need an urgent answer. You can hit your friend with a messenger. However, you ought to compose an email to your teacher if you have a question to clarify. Even if you have a phone number or know the social media profiles of your teacher, it’s not ethical to ask questions about a course elsewhere except the electronic address that all students are provided with. Moreover, all assignments have to be submitted on the provided email only. Otherwise, they may be considered not completed. 

Correspondingly, most students have doubts about composing their first message to an instructor. They don’t know how to write it correctly to get a prompt reply. Unfortunately, it’s almost impossible to find a service that can write an electronic mail for you, even if you reach a scam platform like HomeworkMarket that offers any type of assistance. Therefore, if you’re a student, you need to compose a message by yourself. Following the guide below, you’ll be able to create a top-notch email that will help you get a correct answer quickly and submit your assignments like a pro.

Prepare a Template

For starters, you need to find your tutor’s electronic address. Usually, they provide the emails issued by an educational institution at the beginning of a course. In case you forgot to note it, feel free to ask your groupmates. Otherwise, you can browse a college’s website to find the email address of your instructor. After this, you need to log into your student’s account. In case you send a letter from your personal account, it may end up in spam. Also, a teacher may consider not checking a message from an unknown sender.

Next, you should prepare a template that you will use for communicating with your tutor. It will help you save a ton of time. The first line of your electronic mail has to be a greeting. Write it formally to set a respectful tone for your message. It’s recommended to start an email from, “Dear Mr./Ms./Mr …” Then, you need to specify your tutor’s last name. Avoid using “Hello, Hey, or Sup” writing the greeting line. After this, you have to add a comma and move a cursor on a new line. Leave some space for the body and write closing lines. Usually, they consist of “Sincerely” or “Best Regards” and your name. Don’t forget to save the template for further use. 

Compose Email

At this stage, you can compose your electronic mail. Start by writing a subject line. It is the first that your instructor will see after receiving your message. It should be concise. In order to make it clear, follow this order “[name] [class] [date] question or quick note”. For instance, a subject line may have the following look “Jonathan Keller 2rd Period Statistics Research Paper”.

Following, you have to write an essay body. It also has to be created according to specific rules. Introduce yourself in more detail, writing the first sentence. You also need to specify the purpose of your email. For instance, if you want to ask your instructor to resend an assignment, be straightforward. It will help to avoid any possible misunderstanding. Finally, you need to write your message. It’s recommended to keep it under 150 words. 

Feel free to tell a tutor about problems and circumstances that forced you to compose it, especially if you want an instructor to provide an extension. You shouldn’t convince a teacher to do something or stating that they need to do everything possible to meet your needs. 

Final Step

Note, you shouldn’t hit the send button simultaneously after finishing your message, even if you need to get an answer as soon as possible. Remember, you need to make your email clear of any mistakes first. Proofread it thoroughly to make sure that you didn’t miss a piece of important information. Also, you should ensure that it contains zero information that may discredit you. For example, according to the reviews, many students get help with their assignments online. However, you should omit this information from your message if you’re one of them. Also, check it using an online tool that flags any typos. 

Finally, you need to send an electronic mail. Note, you won’t likely receive an instant reply. Usually, it takes up to 24 hours for an instructor to answer. If you didn’t get a reply from your tutor in a day, feel free to send a follow-up message. However, if the problem is not urgent, wait up to three days for a response. Your teacher may be too busy and has no time to check all the emails in their inbox.

In case your electronic mail contains an attachment, you need to name it correspondingly. The name should always start from your name and course. It will help your teacher find the paper fast upon downloading it. It’s also recommended to compose your email in a separate text editor so that you won’t hit the send button automatically. Otherwise, you can set the sending delay in your account, so you will always be able to unsend a message in such a case.

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