How to Recover Permanently or Temporarily Deleted Outlook Emails

  • Updated on February 21, 2022
  • Guide

“My important Outlook emails are no longer to be found!!” Now, what can I do to get them all”. We all have faced this situation at least once while using an Outlook account. When this happened to me, I decided to face the problem instead of being anxious. It was my first time facing this problem hence I had to start from scratch, thus I tried to unfold all the aspects that will help me retrieve emails in Outlook. I was very determined to know how to recover deleted emails in Outlook and find all the possible ways to get my crucial emails back. 

Some of my emails were recently deleted, whereas some were older than 30 days, hence it was a challenge for me to recover the permanently deleted Outlook emails. My R&D reaped fruit and I successfully recovered all the deleted and lost Outlook emails. Then, I decided to share this much-needed information with all Outlook users out there. Hence, this blog will present forth all the ways you can use it for recovering missing Outlook emails.

What All I am Going to Discussed Here:

Important Things to Consider Before Performing Recovery Of Outlook Emails

  1. Outlook automatically removes emails from the “Deleted Items” folder after the period of 30 days.
  2. Emails removed from the “Deleted Items” folder can be recovered within 30 days.
  3. The items stored in the Junk Email folder are deleted after 10 days.
  4. If you have stored important emails in the Junk Email or Deleted Items folder, you are likely to lose them after 30 days. Hence, if you can’t find an email in these folders, it is permanently gone. Therefore, you must know how to work with message folders while using Outlook to prevent data loss. 
  5.  Messages deleted from children’s accounts can not be retrieved. This provision provides assurance to parents that the message they deleted will remain deleted.
  6. To keep your account active, you need to sign in at least once a year, else Outlook will disable your account due to inactivity and delete all the emails stored in your account. Furthermore, you need to sign in to your Microsoft account at least once in the period of two years to keep all the associated services active. No signing-in to your Outlook and Microsoft account within the specified time period, your account will be closed as per Microsoft’s Service Agreement.

How to Recover Deleted Or Missing Outlook Emails

Part A: Recover Recently Deleted from Your Deleted Items or Junk Email Folder

Have you recently deleted an important email and now want to recover it back? Then, search no more as we are here providing a very effective way to recover your Outlook emails that have been deleted in the current past and have moved to the “Deleted Items” folder of your Outlook mailbox. All deleted emails stay in the “Deleted Items” folder for 30 days and can be recovered in no time.

Step 1: Open your Outlook Email account and go to the “Deleted Items” folder from the left menu pane.

Step 2: Now, select the email that you want to recover and right-click on it.

Open Outlook Deleted Items

Step 3: From the prompted option, you need to select the “Restore” option. You can select the same from the top menu bar as well.

Outlook Email Restore option

Step 4: Alternatively, you can select the “Move to” option by clicking right or from the top menu bar to move the email to the desired folder.

Move Outlook emails 
Important Note: Outlook informs you with a caution statement that the items stored in Deleted Items folder only remain there for 30 days duration.
Outlook Email Deletion warning

To Restore Emails From “Junk Email” Folder, you just need to select the email and click on the option that says “Not Junk” from the top menu bar.

Recover Outlook Junk Emails

Part B: Recover Permanently Deleted Emails That are Removed from Deleted Items Folder

Recovering permanently deleted emails is a bit of a complex process as they can only be retrieved from your PST mailbox. To do so, follow the steps mentioned here underneath.

Step 1: Start by signing in to your Microsoft Outlook email account, and click on the “Deleted Items” folder. If you can’t find the email in your deleted items folder, it has been permanently deleted. In this case, you need to click on the “Folder” tab from the top menu bar and select “Recover Deleted” Items.

Access Outlook Deleted Items

Step 2: Select the deleted items you want to retrieve and click on the “Recover” button from the top-left corner.

Recover Outlook Deleted Items

Step 3: Now, your Outlook emails will be restored to your Outlook email account. After Recovering the items, Outlook will store them in the “Deleted Items” folder, from where you can move the emails to the desired folder using the “Move” option. 

Part C: Use a Third-Party Tool to Recover Deleted Outlook Emails

When Nothing works and you need a sure-shot solution to recover your Deleted, missing, or disappeared Outlook emails, opting for a professional email recovery software is highly recommended. But make sure that you don’t fall for any fraudulent program that might affect the security of your data. Some simple yet highly effective software to recover email data from Outlook PST files are Kernel PST Repair Tool and Stellar’s Undelete Emails from Outlook.

These tools will help you recover your lost Outlook emails in a few simple steps. They are also available to use for free in the form of a Trial Version which is apt for one-time recovery. All you need is to download the tool from the official website, install it on your device and follow the prompted steps to recover your deleted Outlook emails.

Where Recovered Outlook Items Are Stored

When you restore some selected items, they all get saved to their original folders in most cases. If the original item is not available anymore, the items will be saved this way: 

  • All email messages go to your “Inbox” folder.
  • The Calendar items will go to your “Calendar” folder.
  • The recovered Contacts will go to your “Contacts” folder.
  • The retrieved Tasks will go to the “Task” folder.

How to Stop from Emptying Your Deleted Items Folder When You have Signed out

Outlook usually clears messages from the Deleted Items folder wherever you sign out, to stop Outlook from doing this, follow these steps:

Step 1: From the top of the screen go to “Settings> View all Outlook settings”.

Step 2: Click on “Message Handling”.

Step 3: From the “When signing out” menu, uncheck the option for “Empty my deleted items folder”.

Step 4: Click on “Save” to apply the changes.

Change Outlook email deletion settings

Now you know how to deal with your missing or deleted Outlook emails, but we strongly advise you to be careful while managing your emails and refrain from deleting emails that you might need later. 


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