14 Steps to Creating Letterhead Templates: Get Ahead of Your Competitor

Updated on November 26, 2021 | by Alex Smith

If you are looking to level up your branding and be one step ahead of your competitors, having a letterhead can be a great way to do that. There are hundreds of letterhead templates available online. So how can you choose the perfect one for your company?

Below are some of the top things to know when making a letterhead. We’ve also listed the best letterheads examples in this guide. 

What is Letterhead?

A letterhead is usually letter-sized sheets of paper with lettering on them. People can use them for letter writing or when sending out and printing messages.

These letterheads are specially-formatted versions of the company’s logo, business contact information, slogan, and more. They’re usually in bold at the top left corner. You would also typically include this sheet with every letter sent out by a business entity to give its identity an added touch.

14 steps on how to create a letterhead that will blow your mind.

1) Don’t add unnecessary details.

Include only essential information on the letterhead, such as your logo, contact information, slogan, etc. Do not include unnecessary details like a date or a personal signature.

Doing this will make it difficult for anyone reading to take action based on what they see in front of them. Moreover, letterheads are supposed to be formal and professional.

2) Watch your letterhead length.

Maintain a letterhead length of a letter. Letterheads should not exceed one page as they will seem crowded.

Generally, about half to three-quarters of an A-size piece of paper is the proper length for your letterhead. Going beyond that may make it difficult for your intended audience to read.

3) Make it simple.

Remove any distracting images or graphics from the letterhead template as they can make it appear unprofessional. Remember, letterheads are supposed to be formal and business-like. So use simple designs that reflect this quality on letterhead templates.

If your logo is too detailed, do not resize it because this may cause it to lose its original design elements. It can affect how recognizable your brand identity becomes across different formats like letterhead templates.

Instead, create a new version of the logo designed especially for letter heading purposes. Don’t edit the existing ones that might look distorted when resized down to fit.

5) Make your business letterhead look professional.

Find a business letterhead that is in line with your company’s brand identity. Doing this will make the letterhead seamlessly fit into your business image and give it a professional look.

6) Use both sides of the paper.

Make sure letterheads incorporate both sides of an A sheet of paper if they want their logo, slogan, or contact information printed on them. You can also include other details on the backside like fax number, website address, and more.

There are lots of free letterhead templates available online that you can download easily. Just browse through Venngage’s collection and create one for yourself. You can also choose from different sizes, layouts, and fonts.

8) Add your complete contact information.

End your letter with your complete contact information, including your name, address, and phone number, in a professional manner. The letter should not be left incomplete as it does not convey any sense of purpose to anyone reading it. Many companies also ask for such letters before hiring potential employees to assess their skillsets.

9) Ensure your letterhead colors complement each other.

If you are using colored letterheads, ensure that all colors correspond well enough with each other. There should be no clash whatsoever between them that may lead to distractions from the content itself.

Otherwise, this may lead a reader astray from what you intend them to read! Make sure none of your content gets lost in translation because people only read what they see!

10) Make sure your envelope matches your letterhead.

If you’re using letterheads and letter envelopes, make sure the envelope follows your letterhead dimensions. Doing this will ensure that it will fit inside.

This step is essential because none of your letters would go through if there is a mismatch between these two formats. It may also lead to an embarrassing situation for you or someone on your team.

Creating Letterhead Templates

11) Only put correct information.

Ensure all information present in your letterhead template is correct before sending them out to people. Lack of accuracy on these free letterhead templates can lead readers astray from what matters the most. It can also affect business relationships negatively over time.

For example, contact details should be the same as those presented on the company website. If not, any correspondence sent back by recipients might not reach its intended person causing inconvenience for both sides. So double-check everything before printing letterheads!

12) Get visually-appealing letterhead templates.

Letterhead templates should be easy to read, visually appealing, and professional-looking so that they convey the right kind of message. It also prevents any confusion or distraction.

Don’t make your letterheads crowded because it makes them hard to read for those who might need them in the future. Make sure the letterhead template color combination is eye-catching and does not clash with each other. Otherwise, your intended readers may stray from what matters most. It may also affect your business relationships negatively over time.

13) Add your complete contact information.

End your letter with your complete contact information, including your name, address, and phone number, in a professional manner. The letter should not be left incomplete as it does not convey any sense of purpose to anyone reading it. Many companies also ask for such letters before hiring potential employees to assess their skillsets.

14) Double-check your letterhead.

Most importantly, ask someone to check your letterhead templates before printing them on actual paper at scale! Doing this will help you avoid mistakes that might cost your reputation later down the line.

Otherwise, your intended readers may stray from what matters most. It may also affect your business relationships negatively over time.

Making Letterheads with Venngage

Level up your branding and be one step ahead of your competitor by making letterheads for yourself! Remember, these are letter-sized documents with specific information on them. 

Venngage can help you create letterhead templates that will suit all kinds of business needs. We can transform your business goals and ideas into reality. If you do not have time to make letterheads yourself, Venngage has got this covered!

You get to choose from different layouts, fonts, and color themes so that letterheads are letter-sized paper with specific information on them. Now that you know how to create a letterhead that will blow your mind, let’s make letterheads with Venngage, and you will love the result!

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